VSDA Committee

	Committee of the Victorian Square Dancing Association
	2011 - 2012 Committee of Management
	Elected 21st August 2011

	President	Alan Curtis	Alan@vsda.org.au
	Vice President	Mark Kelly	mark@vsda.org.au
	Vice President	Carmel Sinclair	carmel@vsda.org.au
	Secretary	Kevin Thomas	kevin@vsda.org.au
	Treasurer	John Van Delft	john@vsda.org.au
	Publicity Officer	James Fellows	publicity@vsda.org.au
	Membership Officer	Judy Doekes-Pitt	Judy@vsda.org.au
	Youth Officer	Dianne Morris	youth@vsda.org.au
**	Editor - Squares Around Victoria	Mary Beerens	sav@vsda.org.au
**	State Editor - Australia Square Dance Review	Barbara Treharne	editor@vsda.org.au
	Friendship Officer	Betty McLean	friendship@vsda.org.au
	Position descriptions are available by clicking the appropriate position
	General Committee
	Helen Curtis		Helen@vsda.org.au
	Herb Doekes		herb@vsda.org.au
	Mary Beerens		mary@vsda.org.au
	Greig Wight		greig@vsda.org.au
	Ian Becker		ian@vsda.org.au
	Diane Jameson		diane@vsda.org.au
	Barbara Treharne		barbara@vsda.org.au
	Ray Lilly		ray@vsda.org.au
	Tim Lowry		tim@vsda.org.au
	Lorraine Lowry		lorraine@vsda.org.au
	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review is on odd years
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	Committee of the Victorian Square Dancing Association
	2010 - 2011 Committee of Management
	Elected 8th August 2010

	President	Alan Curtis	Alan@vsda.org.au
	Vice President	Mark Kelly	mark@vsda.org.au
	Vice President	Carmel Sinclair	carmel@vsda.org.au
	Secretary	Kevin Thomas	kevin@vsda.org.au
	Treasurer	John Van Delft	john@vsda.org.au
	Publicity Officer	James Fellows	publicity@vsda.org.au
	Membership Officer	Judy Doekes-Pitt	Judy@vsda.org.au
**	Editor - Squares Around Victoria	Mary Beerens	sav@vsda.org.au
**	State Editor - Australia Square Dance Review	Marion Brown +	editor@vsda.org.au
	Friendship Officer	Betty McLean	friendship@vsda.org.au
	Position descriptions are available by clicking the appropriate position
	General Committee
	Helen Curtis		Helen@vsda.org.au
	Herb Doekes		herb@vsda.org.au
	James Fellows		James@vsda.org.au
	Greig Wight		greig@vsda.org.au
	Ian Becker		ian@vsda.org.au
	Dianne Morris		dianne@vsda.org.au
	Barbara Treharne		barbara@vsda.org.au
	Ray Lilly		ray@vsda.org.au
	Tim Lowry		tim@vsda.org.au
	Lorraine Lowry		lorraine@vsda.org.au
	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review is on odd years

	Committee of the Victorian Square Dancing Association Inc
	2009 - 2010 Committee of Management


	President	Carmel Sinclair
	Vice President	Mark Kelly
	Vice President	Alan Curtis
	Secretary	Noel Mosbey
	Treasurer	John Van Delft
	Publicity Officer	Mary Beerens
	Membership Officer	Judy Doekes-Pitt
**	Editor - Squares Around Victoria	Adrian Brown (d)	Kevin Thomas
**	State Editor - Australia Square Dance Review	Marion Brown
	Friendship Officer	Betty McLean

	General Committee
	Helen Curtis
	Herb Doekes
	James Fellows
	Kevin Thomas
	Pam Hawkins
	Dianne Morris
	Barbara Treharne
	Ray Lilly
	Ian Sheils
	Beverley Day
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2008 - 2009 Committee of Management


	President	Carmel Sinclair
	Vice President	Noel Mosbey
	Vice President	Ray Lilly
	Secretary	Maureen Venn
	Treasurer	Kevin Thomas
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Adrian Brown (d)	Kevin Thomas
**	State Editor - Australia Square Dance Review	Marion Brown
	Friendship Officer	Betty McLean

	General Committee
	Mark Kelly
	Herb Doekes
	James Fellows
	Alan Curtis
	Helen Curtis
	Dianne Morris
	Pam Hawkins
	Judy Doekes
	Ian Sheils
	Beverley Day
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2007 - 2008 Committee of Management


	President	Carmel Sinclair
	Vice President	Noel Mosbey
	Vice President	Alan Brown
	Secretary	Maureen Venn
	Treasurer	Kevin Thomas
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Adrian Brown (d)	Kevin Thomas
**	State Editor - Australia Square Dance Review	Marion Brown
	Friendship Officer	Betty McLean

	General Committee
	Herb Doekes
	Judy Doekes
	Alan Curtis
	Helen Curtis
	Philip Venn
	Ray Lilly
	Mike Harcourt
	James Fellows
	Diane Morris
	Mark Kelly
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2006 - 2007 Committee of Management


	President	Alan Brown
	Vice President	Philip Venn
	Vice President	Adrian Brown
	Secretary	Maureen Venn
	Treasurer	Kevin Thomas
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Adrian Brown
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Alan Curtis
	Helen Curtis
	Carmel Sinclair
	Diane Morris
	Herb Doekes
	Ray Lilly
	Mike Harcourt
	James Fellows
	John Schulties
	David Prosser
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2005 - 2006 Committee of Management


	President	Noel Mosbey	Resigned 25th February
	Vice President	Philip Venn
	Vice President	Alan Brown
	Secretary	Maureen Venn
	Treasurer	Kevin Thomas
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Adrian Brown
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Alan Curtis
	Helen Curtis
	Carmel Sinclair
	Diane Morris
	Herb Doekes
	Ray Lilly
	Mike Harcourt
	Stephen Bloomfield
	John Schulties
	Andrew Reardon
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2004 - 2005 Committee of Management


	President	Alan Brown
	Vice President	Philip Venn
	Vice President	Noel Mosbey
	Secretary	Maureen Venn
	Treasurer	Kevin Thomas
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Adrian Brown
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Herb Doekes
	Carmel Sinclair
	Gwenda Bunting
	Doreen Davies
	Ray Lilly
	Mike Harcourt
	Stephen Bloomfield
	Adrian Brown
	Daniel Sedgman
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2003 - 2004 Committee of Management


	President	Alan Brown
	Vice President	Philip Venn
	Vice President	Noel Mosbey
	Secretary	Maureen Venn
	Treasurer	Kevin Thomas
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Kath Mosbey
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Herb Doekes
	Gwenda Bunting
	Doreen Davies
	Ray Lilly
	James Fellows
	Marion Brown
	Tony Boyd


Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2002 - 2003 Committee of Management


	President	Alan Brown
	Vice President	Kevin Thomas
	Vice President	Noel Mosbey
	Secretary	Maureen Venn
	Treasurer	Brian Border
	Publicity Officer	Mary Beerens
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Kath Mosbey
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Herb Doekes
	Gwenda Bunting
	Doreen Davies
	Patricia Shing
	Philip Venn
	Ken Wain
	Ray Lilly


Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2001 - 2002 Committee of Management


	President	Alan Brown
	Vice President	Kevin Thomas
	Vice President	Noel Mosbey
	Secretary	Maureen Venn
	Treasurer	Brian Border
	Publicity Officer	Vacant
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Darren Taylor	K Thomas /K Mosbey
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Bev Becker	Resig May 2002	Marion Brown
	Steven Becker	Resig Mar 2002
	Herb Doekes
	Philip Venn
	Alison Heron	Resig Mar 2002	Gwenda Bunting
	Jonothan Dossett	Resig Mar 2002	Patricia Shing
	Ray Lilly
	Daniel Sedgman
	Doreen Davies	From June 2002
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	2000 - 2001 Committee of Management


	President	Alan Brown
	Vice President	Kevin Thomas
	Vice President	Bev Becker
	Secretary	Maureen Venn
	Treasurer	Brian Border
	Publicity Officer	Vacant
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Darren Taylor
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Bev Becker
	Steven Becker
	Herb Doekes
	Philip Venn
	Christine Schofield
	Derek Stevenson
	Kin Atkins
	Mary Beerens
	Doreen Davies
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1999 - 2000 Committee of Management


	President	Alan Brown
	Vice President	Kevin Thomas
	Vice President	Bev Becker
	Secretary	Chris Goffin
	Treasurer	Mary Beerens
	Publicity Officer	Vacant
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Derek Stevenson
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Kim Atkins
	Steven Becker
	Maureen Venn
	Philip Venn
	Christine Schofield
	Brian Border
	Noel Mosbey	Joined Sep 99


Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1999 - 2000 Committee of Management


	President	Alan Brown
	Vice President	Kevin Thomas
	Vice President	Bev Becker
	Secretary	Chris Goffin
	Treasurer	Mary Beerens
	Publicity Officer	Vacant
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Derek Stevenson
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Kim Atkins
	Steven Becker
	Maureen Venn
	Philip Venn
	Christine Schofield
	Brian Border
	Noel Mosbey	Joined Sep 99


Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1998 - 1999 Committee of Management


	President	Kevin Thomas
	Vice President	Alan Brown
	Vice President	Bev Becker
	Secretary	Chris Goffin
	Treasurer	Ria Young
	Publicity Officer	Doris Goffin
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Derek Stevenson
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Kim Atkins
	Steven Becker
	Maureen Teague
	Philip Venn
	Christine Schofield
	Brian Border
	Diane Lowry	Joined Sep 99
	Tim Dickinson

Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1997 - 1998 Committee of Management


	President	Kevin Thomas
	Vice President	Adrian Brown
	Vice President	Charlie Fry
	Secretary	Chris Goffin
	Treasurer	Ria Young
	Publicity Officer	David Dickson
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Derek Stevenson
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Kim Atkins
	Gary Brown
	Mirrabelle Guiliano
	Ray Deamer
	Ann Dickson
	Doris Goffin
	Bev Becker
	Diane Lowry
	Alan Brown
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1996 - 1997 Committee of Management


	President	Charlie Fry
	Vice President	Gary Brown
	Vice President	Ray Deamer
	Secretary	Adrian Brown
	Treasurer	Ria Young
	Publicity Officer	Darren Taylor
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Kevin Thomas
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Aileen Collins
	Ian Sheil
	Adrian Brown
	Mirrabelle Guiliano
	Kevin Thomas
	Ann Dickson
	David Dickson
	Bev Becker
	Chris Goffin
	Doris Goffin
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1995 - 1996 Committee of Management


	President	Gary Brown
	Vice President	Ian Williamson
	Past President	Marion Brown
	Secretary	Adrian Brown
	Treasurer	Roger Madison
	Publicity Officer	Charlie Fry
	Membership Officer	Barbara Treharne
**	Editor - Squares Around Victoria	Kevin Thomas
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Bev Becker
	Ian Sheil
	Alan Brown
	Ray Deamer
	Kevin Thomas
	Barbara Treharne
	Darren Taylor
	Nola Miller
	Peter Stokes
	Kaye Heeps
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1994 - 1995 Committee of Management


	President	Marion Brown
	Vice President	Ian Williamson
	Past President	Ray Deamer
	Secretary	Adrian Brown
	Treasurer	Roger Maddison
	Publicity Officer	Charlie Fry
	Membership Officer	Sue Samaglaski
**	Editor - Squares Around Victoria	Kevin Thomas
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Bev Becker
	Sue Samaglaski
	Gary Brown
	Ken Lazarus
	Kevin Thomas
	Barbara Treharne
	Darren Taylor
	Ria Young


Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1993 - 1994 Committee of Management


	President	Ray Deamer
	Vice President	Ross Urquhart
	Past President	Ian Williamson
	Secretary	Phil Moulding
	Treasurer	Roger Maddison
	Publicity Officer	Charlie Fry
	Membership Officer	Sue Samaglaski
**	Editor - Squares Around Victoria	Pam Deamer
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Bev Becker
	Sue Samaglaski
	Ray Lilly
	Narelle Lazarus
	Edna Jordan
	Marion Brown
	Gary Brown
	Adrian Brown
	Charlie Fry

Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review

	Committee of the Victorian Square Dancing Association Inc
	1992 - 1993 Committee of Management


	President	Ian Williamson
	Vice President	Ray Deamer
	Past President	Phil Moulding
	Secretary	Ray Lily
	Treasurer	Roger Maddison
	Publicity Officer	Ken Lazarus
	Membership Officer	Sue Samaglaski
**	Editor - Squares Around Victoria	Pam Deamer
**	State Editor - Australia Square Dance Review	Marion Brown
	Sickies Officer	Kaye Heeps

	General Committee
	Bev Becker
	Sue Samaglaski
	Christine Ramsey
	Narelle Lazarus
	Ross Urquhart
	Edna Jordan
	Marion Brown
	Gary Brown
	Ray Burnett
	Nola Miller
Back	** The position of Editor Squares Around Victoria and State Editor - Australian Square Dance Review are both two year terms The position of Editor Squares Around Victoria is on Even Years and State Editor - Australian Square Dance Review


Role of the President Objectives · To be responsible for the efficient administrative procedures and matters affecting the Association. · To ensure that the aims, objectives and rules of the Association are followed. · To liaise with and assist other committee members regarding their duties Duties · To chair the committee meeting each month. · To be a co-signatory for the Association’s bank account. · To prepare a President's Report for each issue of the Official Journal. · To prepare an annual report to the Australian National Square Dance Society. · To represent the Association at the Australian National Square Dance Society meeting. · To attend sub committee meetings if required · To represent the Association at club functions if required. · To give the welcoming address at Association functions. · To be one of the telephone contacts for the Association. · Contribute as an executive member of the committee-attend Association meetings. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the Vice President Objectives · To help the President with their duties Duties · To chair the committee Meeting each month in the absence of the President · To attend sub committee meetings if required, in the absence of the President. · To take over the President's duties when required. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the Secretary Objectives · To undertake all administration regarding the Association and creates and maintains records and assists in facilitating the effective operation of the Association’s business. Duties · Attend and take minutes at each monthly committee Meeting · Process minutes of each meeting and distribute to committee members as soon as possible after each meeting. · Attend and take minutes of other meetings as required. · Process and distribute minutes of other meetings as required. · Prepare and distribute the agenda for committee meetings not less than two weeks prior to each meeting. · Maintain existing Records (mainly minutes, financial statements and correspondence) and update as applicable. · Maintain a Register containing all motions. · Send out correspondence as required · Maintain Correspondence In/Out register. · Assist the President and other committee members as required · To be co-signatory for Association cheques · Contribute as an executive member of the committee-attend Association meetings · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the Treasurer Objectives · To have a watchdog role over all aspects of financial management, working closely with other members of the Management Committee to safeguard the Association’s finances. Duties · Preparing Annual Association Budget · Co-ordinate/organise takings from functions to be delivered to him/her, balanced and in the format for banking and accounting purposes · Banking Association Receipts · Paying Association Accounts · Maintaining Cash Receipts/Payments Journals · Reconciling the Association Bank Account · Maintaining signatories for cheques are current · Preparing Association Financial Statements, including Sub Committee and function statements for publication. · Maintaining sufficient funding to finance the Association's objectives and commitments · Maintain files on Financial Reports etc. · To be co-signatory for Association cheques · To hold a $100 float for running expenses-all other expenses to be approved by the committee and all receipts to be handed to the treasurer at the month end · Keeping the Association Executive and Membership informed of the financial health of the organization (by way of monthly budget vs. actual reports) · Arrange and co-ordinate Annual Audit as required. · The treasurer is on all sub-committees of the Association. · Contribute as an executive member of the committee-attend Association meetings · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the Membership Officer Objectives · Is responsible for the administration involved in maintaining the membership database. Duties · Maintain Association Records of membership and provide a report of membership to committee meetings of the Association · Prepare and maintain Committee Member contact list and phone numbers · Maintain a subscriber list to “Squares Around Victoria and provide a report on numbers to the committee meetings of the Association. · Provide the Editor of the Squares Around Victoria a list for the mailing labels for each edition. · Provide a condensed membership list to the Friendship Officer Bi-Annually · To Provide a A-K & L-Z member list for the Annual General Meeting. · Be prepared to give new or prospective members phone time. · Attend and report to committee at Association Meetings · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the General Committee Member Overview · To support the Executive and Sub Committees. Duties · Undertake tasks to assist the executive. · Undertake tasks to run or assist functions · Prepare a report to each committee meeting. · Attend Association meetings · Represent the Association when required. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the Publicity Officer Objectives · To promote the image and activities of the Association to maintain existing and attract new membership. Duties · Organise free articles in local papers etc · Prepare an annual promotions strategy for ratification by the committee. · Responsible for posters advertising Functions. · Attend Association Meetings · The Publicity Officer is on all sub-committees of the Association. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment. Back Role of the Editor – Squares Around Victoria Overview · To compile produce and distribute the Official Journal of the Association. Duties · Collection of reports and other items of interest to Square Dancers. · To make decisions of content and suitability under the General Committee Guidance. · To compile each issue with consideration to the published guidelines for this publication. · Arrange printing and annually review competitive printing quotes · Pack and post each issue in a timely manner so as to reach members on the first Monday of the month · Liaise with the Membership officer for postage labels. · Prepare a report to each committee meeting. · Attend Association meetings · Provide the Treasurer with details of all advertising of the correct form by month end. · Provide the Webmaster with an advance electronic copy of each issue. · To hold a $500 float for print and postage expenses. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back Role of the State Editor – The Square Dance Review Overview · To distribute the Square Dance Review in Victoria. Duties · Collection advertising and other items of interest to Square Dancers. · Pack and post each issue. · Maintain a list of Subscribers · Prepare a report to each committee meeting. · Attend Association meetings · Provide the Webmaster with an advance copy of each issue. · To hold a $50 float for print and postage expenses. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. · Back Role of the Friendship Officer Overview · To be in contact with members who are not well. Duties · To send the appropriate card to members as required · Prepare a report to each committee meeting. · Is not required Attend Association meetings · Provide the Webmaster with an advance copy of each issue. · To hold a $50 float for print and postage expenses. · Maintain a list of phone calls, stamps and admin expenses. All receipts must be presented on the correct form to the treasurer for payment by month end. Back